Objective: The objective of this event is to get new families in the door to encourage their eventual enrollment in classes and also to promote the family atmosphere for current students.

 

Preparations:

  • 8 Weeks Before:
    • Determine Date (Sunday, typically the 2nd in December if the date works)
    • Contact Ted E Bear’s Toy Factory to Ensure date selected works for them
    • Create flyer for event
  • 6 Weeks Before:
    • Create event on Facebook
    • Create 2 emails and schedule for 3 weeks before and 1 week before
  • 5 weeks before:
    • Post in facebook event
  • 4 weeks before:
    • Post in facebook event
    • Order picture frame craft from Oriental Trading
    • Order any needed food items
      • Right now Dee takes care of this (double check with her to make sure she has it all taken care of)
    • Order candy canes for Santa room
  • 3 Weeks before
    • Send first AC email
    • Post in facebook event
  • 2 weeks before
    • Post in facebook event
  • 1 week before
    • Post in facebook event every day
    • Send AC email
  • Day of Setup
    • Dance Room: Set up for santa
      • Large chair- cover in red material
      • Left of chair- cover purple octagon in red material and use flag pole light
      • Right of chair- decorate christmas tree
      • Other side of room- place blue octagon for photo area
        • Printer from Nicole Niehoff to print the pictures from cell phone
    • Party Room: Set up for food
      • Check in with Dee to see what she needs for room to be complete
    • Gym area:
      • Roll back 3 of Mats with purple tape until even with wall of party room
  • Day of Work Areas: (Ideally 3-4 workers)
    • Dance Room: Person taking and printing pictures
    • Office: Someone taking money and greeting at the door, this person also floats and talks to people waiting for their pictures or for their animals
      • “Hello, We have got Santa in the Dance room this way, Ted E Bears is right over here if your son or daughter would like to stuff an animal and we have cookies and cocoa in the party room around the corner”
    • Party Room: Serving up Hot cocoa and helping with crafts as needed

 

Past Years Successes:

  • 2019:
    • December 1st
    • 30 kids attended
    • Reused everything from last year, nothing purchased
    • Boosted a post on FB for $20
    • Maybe too soon, but didn’t want on same weekend as Lockwood Christmas Parade
    • Spread the news more to outside families??:
      • Put up flyers in businesses
      • Get into the newspaper